Traditional document management systems ask you to set up document security by "filing" the documents in folders with different security settings for access by different groups and individuals. But documents rarely fit comfortably in hierarchical systems. More often than not, a document relates to more than one project or subject which frequently have different access rights for different users.
What do you do then? You have only 2 choices: leave one group in the
dark or make 2 copies of the document—or 3 or 4. Once you have more
than one copy of a document, you can never be certain whether you are
looking at the most up to date copy or whether those copies are still in
TeamsOffice's Store Once Access Randomly technology means there is only
one copy of each document which everybody (who is authorized) can see
and access from anywhere in the application.
The simplicity of the TeamsOffice data structure
combined with the power of today's SQL database
managers such as the mySQL used by
TeamsOffice means that you can find the information
you are looking for lightning fast – much
faster than most other document management
systems in the market place even costing
many, many times more than TeamsOffice.
Even with hundreds of thousands of records to search, enter a word or a part word in the Power Search box on any record scroll and only those records show that include that string. Enter up to 6 words to hone your search.
The multi-dimensional relational links you create
in TeamsOffice allow you to jump with a single
click to any Entity that interests you whatever
the entity type and wherever the data is stored.
TeamsOffice lets you categorize your documents in
many different ways: by project, by document
type, by the application that created it and by 2
different kinds of Doc Status.
As with all attributes in TeamsOffice, there are no limits to the number of different types you can have for each of these categories. TeamsOffice comes with a number of pre-created examples but you can add to them, edit and delete them at will.
You and your workgroup are in control!
If you want a deeper level of search of documents
than even PowerSearch can provide,
TeamsOffice lets you search the full text of all the
documents you are authorized to see (and no
others) and presents the documents with your
selected words highlighted for easy retrieval.